Document Scanning in Liverpool
Data Solutions Group have been providing document scanning and associated services in Liverpool for a number of years. We can easily and effectively scan any size of document or drawing up to 42” wide. Our scanning service covers every possible size, shape or colour of existing paper records or microfilm legacy.
Any possible document - colour, black & white or greyscale, linen or acetate we can easily adapt our processes to meet your needs.
We project manage large backlogs or smaller conversions, one off opportunities or ongoing requirements. We have a dedicated and experienced team within our scanning bureau who will make it happen on time whilst maintaining the highest level of quality and integrity
The use of PDF images utilising the latest OCR technology means no expensive licences or software and minimal input from your IT team whilst ensuring your end users are familiar with Adobe usage.
Once indexed with your key field indicators the additional use of OCR means any text information whether that be alpha or numeric can be searched across a number of files, a single multi page document or the entire database.
Being the 5th largest metropolitan area in the UK there are many health care centres, government body offices and financial companies that require document services. We provide our vital services throughout Liverpool and the surrounding areas, ensuring every one of our customers receives a top quality service no matter their needs.
With great links via the M62 and rail links to the rest of the UK Liverpool has grown to become a popular location for businesses to set up offices. Whether financial, retail or government based the local business of Liverpool have many needs when it comes to the storage and digitisation of documents and paperwork. So, whether our clients need a bulky backlog of sensitive documents digitising or they want us to complete a one off scanning of office documents to free up office space.
How do you ensure the quality of the electronic images?
We are accredited to ISO 9001:2015 quality assurance standards and work within all guidelines of PD0008/10 covering every aspect of our scanning service
We regularly review our own quality systems and the checks we have in place so that you can be assured of the best possible quality every time.
If you are looking for a provider of document scanning in Liverpool we would be delighted to complete a sample free of charge using your own documents to demonstrate the ease at which you can now search and locate business critical information from your desktop.
How Document Scanning in Liverpool Works?
Before any document scanning project starts all documents will be prepared, this is the time when we will de-staple, unfold, and repair the documents prior to scanning. Any drawings will be marked in the original file and placed with the large format scanning team all other documents will be scanned by our small format team, every image created will utilise auto colour where necessary to make sure any boundaries, red areas or photographs are correctly captured. Any large format drawings or over sized documents will be merged at the end of the small format, or returned to their original place in your new electronic file.
Indexing and OCR Process (Optical Character Recognition)
All electronic records created are indexed by one or more pre-agreed key field indicators, such as invoice number, surname, given name or file information. The newly created PDF files will then be OCRED, this then allows you to search for any text – alpha or numeric within that document/file or group of documents/files for additional search functionality.
In accordance with our ISO 9001:2015 quality accreditation our teams carry out regular and audited quality checks during the entire processing procedure. Prior to despatch we complete additional checks on each job for quality, clarity and integrity.
Return of Electronic Images
The electronic images are transferred to encrypted and password protected USB or Hard Drives which will then be returned by hand to you on a prearranged date and time.
Destruction of Original Paper Records
Original documents will be stored for a pre-agreed time after the electronic files have been returned, we would then ask you for permission to destroy the originals, no records will ever be destroyed without your prior written permission. Once we have your permission the file will be cross shredded to European standards prior to recycling.
Please do not hesitate to contact us and speak to one of our experienced consultants in you are looking for a provider of document scanning in Liverpool.